The End of Manual Procurement: How ConstructX Works to save you Time & Money

Come 5/5/25 , ConstructX releases to market the main product to contractors to automate procurement, see how ConstructX eliminates manual procurement by automating RFQs, organizing materials, and simplifying quote comparison—all in one platform…

Procurement is one of the most time-consuming and error-prone parts of managing construction projects. Tracking down vendors, organizing material lists, and juggling quote comparisons often eats up hours—if not days—on every job. That’s exactly why we built ConstructX.

In this article, we’re breaking down exactly what ConstructX does, step by step—so you can see how we simplify the entire procurement process, from takeoff to quote comparison. If you’re tired of chasing vendors and managing chaotic inboxes, you’re in the right place.

Here’s Exactly How ConstructX Works:

Step 1: Upload Your Material Takeoffs / Material Lists

Getting started with ConstructX is simple. Whether you’re working from a polished Excel file, a handwritten material list, or field notes—just upload what you’ve got. ConstructX accepts Excel, PDFs, Word docs, and more.

No need to reformat or organize things manually. If it lists materials, we can read it. This is your central hub to begin procurement without wasting time retyping or emailing multiple vendors from scratch.

ConstructX uses AI to automatically extract and organize your materials into clean, structured divisions (per CSI or your custom workflow)

Step 2: Have Your Materials Organized by Division

Once your file is uploaded, ConstructX uses AI to automatically extract and organize your materials into clean, structured divisions (per CSI or your custom workflow).

You’ll see a breakdown that makes sense—lumber with lumber, concrete with concrete, fixtures with fixtures. From there, you can edit, add, or delete any line items before sending. You’re always in control of what goes out—just without the grunt work.

Step 3: Finalize and Hit Send

With your materials cleaned up and categorized, all that’s left is to select your vendors and fire off the RFQs.

ConstructX connects directly to your onboarded vendor network, allowing you to send RFQs in just a few clicks. No hunting down email threads, no copying and pasting the same request to 5 different suppliers. One interface, one streamlined send, fully tracked.

Step 4: You’re Copied on Every RFQ and Vendors Can Initiate Discussion Through the Tracked RFQ Form

Every RFQ that goes out through ConstructX is copied to you automatically—so you're always in the loop.

Each vendor receives a branded, structured request with a built-in form where they can reply, ask questions, or submit notes without leaving the RFQ interface. No login required. You receive all communication through the platform, which keeps everything centralized and searchable.

This means no more lost email threads or “just circling back” messages—every RFQ is tracked, visible, and action-ready.

Step 5: ConstructX Receives Pricing and Relevant Details

As vendors reply, their quotes are instantly captured by ConstructX. Each line item, note, or attached spec is stored and tagged automatically—no need to copy/paste or reformat a thing.

You’ll know who responded, when they did, and what they priced—all in one dashboard. Procurement stops being a guessing game, and becomes a live feed of real data.

Step 6: Compare Individual Prices or Level All Quotes

Once quotes are in, you can view them side-by-side, line-by-line. Want to compare each vendor’s total? Easy. Want to level the quotes to ensure apples-to-apples scope alignment? Done.

ConstructX lets you level all vendor responses in seconds—highlighting scope gaps, price differences, and delivery notes. Then, you can push to PO, share with your team, or save the records for audit and accountability.

Smart decisions, made fast.

Procurement shouldn’t be a bottleneck. If you’re still relying on spreadsheets, emails, and untracked vendor follow-ups, you’re wasting hours every week—and risking costly delays.

ConstructX was built to fix that. Our platform simplifies the entire procurement process, giving you control, speed, and visibility from the first quote to the final price.

👉 Ready to stop chasing vendors and start controlling your procurement? Book a demo now by emailing us at info@constructx.ai to see it in action.